Emundus is an innovative platform that simplifies and optimizes the management of applications in higher education. By centralizing files, automating tasks and offering a simplified application experience, Emundus is revolutionizing the way institutions manage their admissions. Learn how this solution transforms the application process for admissions managers and applicants.

Summary:

1- Centralize files for simplified access to information
2- Secure sensitive candidate data
3- Automate tasks to increase efficiency
4- Monitor the status of applications in real time
5- Offer a simplified and transparent application experience
6 - Reduce costs through dematerialization

1- Centralize files for simplified access to information

Quick and organized access to data

Centralizing application files on a single platform like Emundus provides immediate access to all the necessary information. Admissions managers can view applicant data in just a few clicks, without having to navigate between different systems or search through paper files.

This centralized organization allows for more efficient management of applications. Teams can easily find required documents, compare candidate profiles, and make informed decisions. The Emundus platform becomes a one-stop shop for all information related to applications.

Let's take the example of a major business school that receives thousands of applications from all over the world each year. Using Emundus, admissions teams can instantly access applicants' complete files, including their transcripts, cover letters, and letters of recommendation. No more searching through piles of paper files or juggling between different databases. Everything is centralized and accessible in just a few clicks, which allows for rapid and efficient processing of applications.

Minimizing document loss

By dematerializing application files, Emundus considerably reduces the risk of losing documents . Applicants submit their supporting documents directly to the platform, which stores them securely. No more worrying about lost or damaged files.

This in-depth security provides peace of mind for admissions managers. They can focus on evaluating applications without worrying about losing important information. Dematerialization also guarantees a digital trace of each step of the process, facilitating audits and subsequent verifications.

To optimize the management of applications:

1. Emundus offers a centralized platform: It allows all application files to be grouped together in the same place, facilitating their access and processing.

2. Dematerialization of documents: Supporting documents are submitted directly online, eliminating the risk of loss or damage to paper documents.

3. Digital traceability: Every step of the process is recorded digitally, allowing complete tracking and simplifying audits.

2- Secure candidates’ sensitive data

Advanced encryption protocols

Emundus attaches paramount importance to the candidate data The platform uses advanced encryption protocols to protect information from unauthorized access. Data is encrypted during transmission and storage, ensuring confidentiality.

This proactive approach to security builds candidate confidence in the application process. They can submit their personal documents with peace of mind, knowing that their information is protected by strong security measures. Higher education institutions can thus concentrate on evaluating applications without compromising data protection.

Let's imagine a candidate who submits their application file containing personal information such as their passport number, address and bank statements. With Emundus, this data is encrypted end-to-end, from file submission to consultation by the admissions teams. Even in the event of an intrusion attempt, the information will remain unreadable for any unauthorized person. This enhanced security reassures the candidate and preserves the establishment's reputation in terms of data protection.

3- Automate tasks to gain efficiency

Automated validation of applications

Emundus automates the initial validation of applications , eliminating tedious manual tasks. The platform automatically checks the presence of the required documents and their compliance with established criteria. This automation makes it possible to quickly filter incomplete or ineligible files, saving valuable time for admissions teams.

This automated validation also reduces the risk of human errors . The selection criteria are applied consistently and impartially to all candidates, ensuring a fair assessment. Admissions managers can focus on analyzing promising applications, maximizing their effectiveness.

Automatic management of notifications

Emundus automates the sending of notifications to candidates at each key stage of the process. Applicants receive confirmations of receipt, deadline reminders and updates on the progress of their file. This automated communication keeps candidates engaged and reduces requests for manual follow-up.

Automatic management of notifications frees up time for admissions teams . They no longer need to manually write and send emails to each candidate. The Emundus platform takes care of this repetitive task, allowing managers to focus on higher value-added activities, such as evaluating files and interviewing candidates.

For example, when a candidate submits their file, they instantly receive a confirmation of receipt automatically generated by Emundus. If supporting documents are missing, the system sends a personalized reminder to the candidate, indicating the documents to be provided and the deadline. Likewise, when the file moves to the next stage, such as evaluation by the admissions committee, the candidate is automatically informed. These automated notifications ensure transparent and regular communication, improving the applicant experience while reducing the workload of admissions teams.

Table to better understand the benefits of automation with Emundus:

4- Monitor the status of applications in real time

Continuously updated information

With Emundus, admissions managers have access to real-time, up-to-date information on the status of applications. The platform centralizes all data and updates it automatically at each stage of the process. Teams can thus monitor the progress of files effortlessly, from initial submission to final decision.

This real-time monitoring allows proactive management of applications . Managers can quickly identify pending files, potential delays and actions to take. They have complete visibility into the applicant pipeline, making it easier to plan resources and optimize processes.

Easier decision making

Real-time application status tracking facilitates decision-making for higher education institutions. Admissions managers have access to comprehensive, up-to-date data on each applicant, allowing them to quickly assess their suitability for the programs offered.

Emundus also offers comparative analysis tools to help select the best profiles. Teams can compare candidates based on different criteria, such as academic achievements, professional experience or specific skills. This in-depth analysis allows you to make informed and objective decisions, based on concrete data.

Let's take the example of an admissions officer who must select applicants for a highly selective master's program. With Emundus, he can access a dashboard in real time which summarizes the status of each application. At a glance, it visualizes the complete files, those requiring additional information and those which have already been the subject of an initial evaluation. It can also compare the profiles of shortlisted candidates according to key criteria, such as grades obtained in relevant subjects or internships completed in the field. This up-to-date information and comparative tools allow it to make informed decisions and select the most promising candidates for the program.

5- Provide a simplified and transparent application experience

Online submission of files

Emundus offers candidates a simplified experience by allowing them to submit their files entirely online. No more printing and sending paper documents by post. Applicants can fill out the forms, download supporting documents and follow the progress of their application from their personal space on the platform.

This dematerialization of the application process makes life easier for candidates , particularly those applying from abroad. They can submit their application anytime, from anywhere, with just a few clicks. This increased accessibility broadens the pool of potential candidates and strengthens the attractiveness of higher education establishments.

Let's imagine an international student who wants to apply for a bachelor's program at a French university. With Emundus, they can create their account online, fill out application forms directly on the platform and upload the required documents, such as their transcripts and passport, from their computer. He no longer has to worry about postal delays or international shipping costs. He can submit his complete application in a few minutes, wherever he is in the world. This simplification of the procedure encourages more international candidates to apply, thus enriching the diversity within the establishment.

Automatic notifications to candidates

transparent communication with candidates through automatic notifications. Candidates are informed in real time of key stages of the process, such as receipt of their file, requests for additional information or final decisions. They can thus follow the progress of their application without having to contact the admissions teams directly.

This transparency builds candidate confidence in the application process. They feel informed and involved every step of the way, reducing their anxiety and improving their overall experience. Personalized notifications also demonstrate institutions' commitment to their candidates, thereby strengthening their brand image.

Comparative table of candidate experience with and without Emundus:

6- Reduce costs through dematerialization

Eliminate printing and mailing costs

The dematerialization of application files with Emundus allows higher education establishments to make significant savings . By eliminating the need to print and mail paper documents, costs associated with printing, paper and postage are significantly reduced.

These savings can be reallocated to strategic initiatives, such as developing new programs or improving student services. Dematerialization not only reduces costs , but also promotes more sustainable and environmentally friendly practices.

For example, a university that receives 10,000 paper applications each year could save tens of thousands of euros by adopting Emundus. No more printing forms, paying postage or storing bulky files. These substantial savings can be invested in scholarships, innovative teaching equipment or student support programs. Additionally, by reducing its paper consumption, the university shows its commitment to preserving the environment, thus strengthening its image among applicants and the community.

Reduced physical archiving requirements

Electronic management of application files with Emundus considerably reduces the need for physical archiving . Facilities no longer need to store large volumes of paper records, freeing up space and reducing costs associated with archiving.